1. How do I find out my registration date and advisor?
2. How do I receive a transcript? Can I fax a transcript?
3. How do I know if I am eligible for graduation?
4. When does ADD/DROP end and Withdrawal period begin?
5. How do I withdraw from a course?
6. Will withdrawal affect my GPA?
7. What is the difference between withdrawing and dropping a class?
8. How do I transfer credits? How do I know transfer credits were received?
9. How do I change my major?
10. How can I repeat a class?
11. What process must I follow to take a course at another institution?
12. What’s the difference between Matriculated and Non-matriculated students?
13. What’s the difference between carrying part-time course load and a full-time course load?
14. What do I need to know about online classes?
15. What do I do if I no longer want to attend Western?
16. Students who are withdrawing are advised that…
17. Students who are applying for a Leave of Absence are advised that…

1. How do I find out my registration date and advisor?
   

   In order to find this information you need to login to your banner account in WestConnduit. Click on Check My Registration Status under Student Services and your registration date and time as well as your advisor’s name will be there.

2. How do I receive a transcript? Can I fax a transcript?
   

   To receive a transcript you can either download the form from our Registrar’s website and bring it to our office or fax the form to 201-837-9049. You may also come into the office and fill out this form and receive a transcript that day. Otherwise all transcripts are mailed out through the US Postal Service. Transcripts cannot be faxed or picked up by any other person without written permission signed by you.

3. How do I know if I am eligible for graduation?
   

   You need to fill out an Application for Graduation form and bring it into the Registrar’s Office. Our team will do your evaluation and you will receive an audit in the mail to let you know if you are eligible or not. This form is also available at our office.

4. When does ADD/DROP end and Withdrawal period begin?
   

   The Add/Drop period is always the first five days of the semester. After the first week you will need to withdraw from the class.

5. How do I withdraw from a course?
   

   In order to withdraw from a course after Add/Drop period but before the 10th week you can come into the Registrar’s Office and fill out a Withdrawal form. After the start of the 10th week, you can only withdraw with written permission from the instructor.

6. Will withdrawal affect my GPA?
   

   Withdrawing from a class does not affect your GPA. You will receive a W on your transcript.

7. What is the difference between withdrawing and dropping a class?
   

   When you drop a class you are not responsible for the payment of this class and it will not appear on your transcript. If you are withdrawing from a class you are responsible for the payment according to the withdrawal guidelines which are available on the Cashier’s web page.

8. How do I transfer credits? How do I know transfer credits were received?
   

   In order to transfer credits from a different institution you will need to have an official copy of your transcript mailed to the Registrar’s Office. The classes will then be evaluated and you will be able to see the transferred credits on your transcript in WestConnduit.

9. How do I change my major?
   

   In order to change your major you need to go to the department of the major you wish to change into. Fill out a Change of Major form – they will assign you a new advisor. Once they have signed off on the change, bring the paper to the Registrar’s Office to be processed.

10. How can I repeat a class?
    

    Students are permitted to repeat most courses at Western, however, credit is granted only once toward graduation unless specifically noted in the course description (e.g., ENG 376). For up to the first seventeen (17) academic credits of repeated courses, the highest grade attained by the student will be substituted for the lower grade(s) for the purpose of calculating the student’s grade point average (GPA). Although the lower grade received in the repeated course will not be calculated in the GPA, it will remain visible on the student’s official University transcript.  If a student repeats courses beyond the seventeen (17) academic credit limitation, the multiple grades attained for the repeated course(s) shall be used in the calculation of the student’s GPA.  This policy applies to undergraduate courses completed at WCSU only, and may be applied only to courses taken after Fall 2008.

     

    Any course designated as X98 (Faculty Developed Study) or X99 (Student Independent Study) is excluded from this policy.

     

    The Repeat Policy Request Formopens PDF file must be in to the Registrar’s Office by the end of the sixth week of classes.

11. What process must I follow to take a course at another institution?
    

    Continuing matriculated undergraduate students have the option to take a course at another institution and transfer the credits to WCSU if they have not exceeded their transfer credit limit.  If the class is to be transferred in as a specific course and is not on the WCSU database list https://webapp.wcsu.edu/transfer/ as an approved equivalent course, the Permission form must be filled out before the course is taken.  Permission must be obtained from the departmental chair, and a minimum grade of C- is required.  Please see the information on the Permission to Take a Course at Another Institutionopens PDF file form for further instructions and application.

12. What’s the difference between Matriculated and Non-matriculated students?
    

    A matriculated student is someone who has been formally accepted by WCSU to pursue a degree at the undergraduate level. Matriculated students may attend either full- or part-time. A non-matriculated student is someone who has not been accepted by WCSU to pursue a degree.

13. What’s the difference between carrying part-time course load and a full-time course load?
    

    A part-time student is an undergraduate student who is registered for up to 11.5 credits. Charges are assessed on a per credit basis. NOTE: Part-time matriculated undergraduate students must register for at least one class each academic semester in order to maintain their status.

    A full-time student is an undergraduate student who registers for at least 12 credits in a given semester. The normal course load for full-time student is 15 credits. Full-time students may take a maximum of *17.5 credits per semester. NOTE: Any course load above the maximum requires approval of the school Dean.
    *Full-time students will be assessed a per-credit hour rate for every credit over 18 credits.

14. What do I need to know about online classes?
    

    Western is currently using Blackboard Learn (a system-wide initiative) as its E-Learning course management system. This system allows faculty to supplement on-ground courses with online components, or to use for fully online courses. You register for online classes the same as your onsite classes. The advantage of an online course is that you have greater flexibility in accessing your course work. With a standard Web browser, students and instructors can login from anywhere in the world to access their class materials and interact with one another.

    Blackboard Learn uses your Western account credentials to gain access. Inquiries about accounts and other related IT services can be found at https://support.wcsu.edu.

15. What do I do if I no longer want to attend Western?
    

    Full-time and part-time matriculated students who may find it necessary to withdraw from the university should follow the formal withdrawal procedure by completing a Withdrawal form with the Registrar’s Office. Students have two options: they may withdraw from the University, or they may apply for a Leave of Absence if they plan to withdraw for a period of no more than one year (i.e., two academic semesters).

A student who wants to withdraw from the University should consult with a representative in the Registrar’s Office to discuss the withdrawal. Students who are withdrawing are advised that:

• Students status is changed to non-matriculated. If the student decides to return they must reapply through the Admission’s Office.
• Withdrawing from the University does not absolve the student from outstanding financial obligations.
• Students should review the refund policy to determine if they are within the refund guidelines.
• Students who receive financial aid funds must consult with the Office of Student Financial Services prior to withdrawing from the university regarding any required return or repayment of grant or loan assistance received for that academic term or payment period.
• If a recipient of student financial aid withdraws from the institution during an academic term or a payment period, the amount of grant or loan assistance may be subject to return and/or repayment provisions.
• Students readmitted to the University after withdrawal are held to the academic requirements in effect in the catalog at the time of their readmission.
• For students who withdraw from the University before the last scheduled class, a grade of “W” will be assigned for all courses taken that semester.
• Students who do not officially withdraw but cease to attend classes are considered enrolled and are likely to receive failing grades.
• Students who plan to complete the semester but do not intend to return the following semester should complete their withdrawal forms prior to their last final examination dated effective after the end of the semester.
• Failure to withdraw officially may result in failing grades being recorded on the academic transcript. It may also lead to problems with debt to the University and affect future financial aid awards.  Students will be withdrawn and inactivated and and must reapply to the university should they choose to return.

A Leave of Absence is designed for students who plan to withdraw for a period of no more than one year (i.e., two academic semesters). Students interested in applying for a Leave of Absence should complete the forms with a representative from the Registrar’s office. Students who are applying for a Leave of Absence are advised that:

• Students will be allowed to maintain their matriculated status.
• Students will be allowed to maintain their catalog requirements for graduation.
• Applying for a Leave of Absence does not absolve you from any outstanding financial obligations to the University.
• Students should review the refund policy to determine if they are within the refund deadlines.
• Students who receive financial aid funds must consult with the Office of Student Financial Services prior to applying for the leave of absence regarding any required return or repayment of grant or loan assistance received for that academic term or payment period.
• If a recipient of student financial aid withdraws from the institution during an academic term or a payment period, the amount of grant or loan assistance may be subject to return and/or repayment provisions.
• For students who apply for a leave of absence before the last scheduled class, a grade of “W” will be assigned for all courses taken that semester.
• Students who plan to complete the semester but do not intend to register the following semester should complete their leave of absence forms prior to their last final examination dated effective after the end of the semester.

Failure to Register:

Matriculated students who do not enroll in fall or spring and who do not receive a formal Leave of Absence will be withdrawn for failure to register and must reapply through the Admissions Office. 

Withdrawal forms and leave absence forms are available in the Registrar’s Office.