Financial Aid Disbursements & Refunds
Fall 2024
The Office of Financial Aid & Student Employment will begin disbursing funds for Fall 2024 on Thursday, August 22, 2024. Please be sure that you have satisfied all of your disbursement requirements, including the completion of your Federal Direct Loan Promissory Note and Entrance Counseling, as applicable. You are encouraged to check your status on your WestConnduit/Banner Self Service Account. Once your funds are disbursed (applied to your account), you will receive email notification from the Office of Financial Aid & Student Employment.
If you are eligible for a refund/credit balance, you will receive email notification from the Cashier’s Office when the refund has been processed. A refund check will be issued to you if you have not signed up for e-refunds/direct deposit – we strongly suggest signing up for direct deposit.
- E-refunds/Direct Deposit: processed on August 28*
- No Direct Deposit set up: checks processed on August 30*
- Refund checks from Parent PLUS Loans may require additional processing time
*These are anticipated dates and are subject to change.
Checks Issued in Error: In the event that the Cashier’s Office issues you a refund check or via direct deposit in error, the university reserves the right to reclaim such funds. Any changes to your financial aid offer may result in a balance due to the university.
Enrollment Status
Your enrollment status will be captured on September 17, 2024, the university’s census date. Your enrollment status and any inconsistencies between your actual housing status and your financial aid application, as of that date, may result in changes to your financial aid eligibility and funds already disbursed. Any adjustments made may result in a balance due and an amended award notification will be sent to your WCSU email.
As a financial aid recipient, you are required to initiate attendance and continue regular attendance in your courses. Should you never initiate attendance and/or stop attending your courses at any point during the semester or change your status (part time full time), it may impact your financial aid eligibility. When withdrawing from any course or from the university, you are required to follow the official withdrawal procedures.
Academic Progress
Please be advised that academic progress will be calculated once all final Fall 2024 grades are posted and notification of your status will be emailed to you. If you do not meet the Satisfactory Academic Progress requirements to remain eligible for financial aid for Spring 2025, you may appeal within the required timeframe as indicated in your notification email. Financial Aid Offers will be cancelled for those not meeting the academic progress requirements.
Spring 2025
The Office of Financial Aid & Student Employment will begin disbursing funds for Spring 2025 on Thursday, January 16, 2025. Please be sure that you have satisfied all of your disbursement requirements, including the completion of your Federal Direct Loan Promissory Note and Entrance Counseling, as applicable. You are encouraged to check your status on your WestConnduit/Banner Self Service Account. Once your funds are disbursed (applied to your account), you will receive email notification from the Office of Financial Aid & Student Employment.
If you are eligible for a refund/credit balance, you will receive email notification from the Cashier’s Office when the refund has been processed. A refund check will be issued to you if you have not signed up for e-refunds/direct deposit. Please see below for check options per the Cashier’s Office.
- E-refunds/Direct Deposit: available within 36 hours of disbursement.*
- No Direct Deposit – Mailed: Checks will be mailed to students within 36 hours of disbursement.*
- Refund checks from Parent PLUS Loans may require additional processing time.
*These are anticipated dates and are subject to change.
Checks Issued in Error: In the event that the Cashier’s Office issues you a refund check or via direct deposit in error, the university reserves the right to reclaim such funds. Any changes to your financial aid award may result in a balance due to the university.
Enrollment Status
Your enrollment status will be captured on February 12, 2025, the university’s census date. Your enrollment status and any inconsistencies between your actual housing status and your financial aid application, as of that date, may result in changes to your financial aid eligibility and funds already disbursed. Any adjustments made may result in a balance due and an amended award notification will be sent to your WCSU email.
As a financial aid recipient, you are required to initiate attendance and continue regular attendance in your courses. Should you never initiate attendance and/or stop attending your courses at any point during the semester or change your status (part time full time), it may impact your financial aid eligibility. When withdrawing from any course or from the university, you are required to follow the official withdrawal procedures.
Academic Progress
Please be advised that academic progress will be calculated once all final Spring 2025 grades are posted and notification of your status will be emailed to you. If you do not meet the Satisfactory Academic Progress requirements to remain eligible for financial aid for Fall 2025, you may appeal within the required timeframe as indicated in your notification email. Financial Aid Offers will be cancelled for those not meeting the academic progress requirements.
Updated: 06/21/2024