Enrollment Management Committee Bylaws

1. Objective

   1. To provide a vehicle whereby faculty and students may have some involvement in the process of recruiting, admitting and retaining students.
   2. To provide a vehicle whereby the Office of Admissions and Office of Enrollment Services can inform the other constituencies of the University of its functions and needs.

2. Areas of Responsibility

   1. To develop, review and recommend to the University Senate and Administration policies which will govern enrollment management, i.e., admission, readmission and retention to the University.
   2. To develop, review and recommend to the University Senate and Administration policies that govern admission of transfer students.
   3. To advise the Director of Admissions and/or AVP of Enrollment Services on action in relation to the admission or readmission of students representing special problems.

3. Membership

   1. Total membership: 10
      1. Six (6) general faculty members, for overlapping 3 year terms, with vote
         1. Four (4) one from each school, elected by the general faculty for overlapping three-year terms.  
         2. One (1) elected by the general faculty from the librarians/ Counselors/ Coaches’ group for an overlapping three-year term.  
         3. One (1) administratively appointed for overlapping three-year terms. 
      2. Director of Admissions, ex officio non-voting member.
      3. AVP of Enrollment Services, ex officio non-voting member.
      4. Two (2) students selected by the SGA, with vote.

4. Conduct of Business

   1. 1. Meetings
         1. The first meeting of each academic year shall be convened by the previous year’s chair, if that individual still serves on the committee. In their absence, the President of the University Senate will designate a committee member to convene the committee. 
         2. A quorum shall consist of the members present physically or virtually at a regularly called meeting. Decisions are made by majority vote physically or virtually. 
         3. Meetings are held physically or virtually at least twice a semester (February, April, September, November) or as needed during the academic year. The chair may call meetings with at least five days’ notice. 
         4. A call to meeting accompanied by an agenda is presented to committee members at least 2 days prior to each meeting. 
         5. The committee operates under a modified form of parliamentary procedure
      2. Officers
         1. The chair for the following year shall be elected by a majority vote at the final meeting of each academic year, after the election of new members and before commencement. 
         2. The position of secretary shall be filled by each member in turn on an alphabetical rotating basis, unless otherwise agreed to by the committee. 
      3. Reports
         1. The committee, through its chair, shall report all policy recommendations to the University Senate.
         2. The committee shall submit an annual report to the University Senate.
         3. Reports, suggestions and recommendations may be received from any member or group of the University constituency. Individuals may be invited to attend committee meetings to discuss items of mutual interest. 
      4.  Minutes

   Minutes of all meetings shall be distributed via a shared folder titled “Enrollment Management Committee meeting minutes” on OneDrive in which the constituents listed below will have access: 

   1. 1. 1. All members of the committee.
         2. University Senate President.
         3. University Senate Archivist
         4. Academic deans of the four (4) schools (who will distribute to all chairs and program directors accordingly)

5. Amendments

   These Bylaws may be amended by two-thirds vote of members present physically or virtually at any regularly scheduled meeting at which there is a quorum, and by the approval of the University Senate and the President of the University.