Student Enrollment Agreement

BILLING /& PAYMENT OF FEES

I understand that when I register for any class at Western Connecticut State University or receive any service from Western Connecticut State University I accept full responsibility to pay all tuition, fees, and other associated costs, which may include, but is not limited to, housing, meals, fines, or incidental charges assessed as a result of my course/housing registration and/or receipt of services. I further understand and agree that my registration and acceptance of these terms constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523(a)(8)) in which Western Connecticut State University is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.

I understand that Western Connecticut State University uses electronic billing (e-bill) as its official billing method, and therefore I am responsible for viewing and paying my student account e-bill by the scheduled due date. I further understand that failure to review my e-bill does not constitute a valid reason for not paying my bill on time. E-bill information is available at www.wcsu.edu/cashiers.

WITHDRAWAL

I understand and agree that if I drop or withdraw from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees in accordance with the published tuition refund schedule at www.wcsu.edu/cashiers. I have read the terms and conditions of the published tuition refund schedule at https://www.wcsu.edu/cashiers/refund and understand those terms are incorporated herein by reference.

I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above. If I decide to completely withdraw from Western Connecticut State University, I will follow the instructions at https://www.wcsu.edu/registrar/forms/university-withdrawal which I understand and agree are incorporated herein by reference.

DELINQUENT ACCOUNTS

Financial Hold: I understand and agree that if I fail to pay my student account bill or any monies due and owing Western Connecticut State University by the scheduled due date, Western Connecticut State University may place a financial hold on my student account, preventing me from future course registration and/or receipt of other University services, or other official papers such as a diploma.

Late Payment Charge: I understand and agree that if I fail to pay my student account bill or any monies due and owing Western Connecticut State University by the scheduled due date, Western Connecticut State University may assess a late payment charge in the amount of $50.

Drop for Non-Payment: I understand and agree that if I fail to pay my student account bill or any monies due and owing Western Connecticut State University by the scheduled due date, my class schedule, and if applicable, my housing assignment may be cancelled. I understand that if I wish to have my class schedule reinstated, I may be required to pay a $100 re-registration fee, as well as my account balance in full.

Collection Agency Fees: I understand and accept that if I fail to pay my student account bill or any monies due and owing Western Connecticut State University by the scheduled due date, and fail to make acceptable payment arrangements to bring my account current, Western Connecticut State University may refer my delinquent account to a collection agency and the university may no longer accept direct payments. I further understand that I am responsible for paying the collection agency fee which may be based on a percentage at a maximum of fifteen percent (15%) of my delinquent account balance, together with all costs and expenses, including reasonable attorney’s fees, necessary for the collection of my delinquent account. Finally, I understand that my delinquent account may be reported to one or more of the national credit bureaus.

Returned Payments: If a payment made to my student account is returned by the bank for any reason, I agree to repay the original amount of the payment plus a returned payment fee of $20. I understand that multiple returned payments and/or failure to comply with the terms of any payment plan or agreement I sign with Western Connecticut State University may result in cancellation of my classes, suspension of my eligibility to register for future classes, and loss of ability to pay by check/e-check at Western Connecticut State University.

COMMUNICATION

Method of Communication: I understand and agree that Western Connecticut State University uses my university e-mail account as an official method of communication with me, and that therefore I am responsible for reading the e-mails I receive from Western Connecticut State University on a timely basis.

Contact: I authorize Western Connecticut State University and its agents and contractors to contact me at my current and any future cellular phone number(s), email address (es) or wireless device(s) regarding my delinquent student account(s)/loan(s), any other debt I owe to Western Connecticut State University, or to receive general information from Western Connecticut State University. I authorize Western Connecticut State University and its agents and contractors to use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails, in their efforts to contact me. Furthermore, I understand that I may withdraw my consent to call my cellular phone by submitting my request in writing to the Registrar’s Office or in writing to the applicable contractor or agent contacting me on behalf of Western Connecticut State University.

Updating Contact Information: I understand and agree that I am responsible for keeping Western Connecticut State University records up to date with my current physical addresses, email addresses, and phone numbers by following the procedure at https://www.wcsu.edu/registrar/forms/change-of-address/. The linked procedure is incorporated herein by reference. Upon leaving Western Connecticut State University for any reason, it is my responsibility to provide Western Connecticut State University with updated contact information for purposes of continued communication regarding any amounts that remain due and owing to Western Connecticut State University.

FINANCIAL AID

I understand that aid described as “estimated” on my Financial Aid Award does not represent actual or guaranteed payment, but is an estimate of the aid I may receive if I meet all requirements stipulated by that aid program.

I understand that my Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated. If I drop any class before completion, I understand that my financial aid eligibility may decrease and some or all of the financial aid awarded to me may be revoked.

If some or all of my financial aid is revoked because I dropped or failed to attend class, I agree to repay all revoked aid that was disbursed to my account and resulted in a credit balance that was refunded to me.

Federal Aid: I understand that any federal Title IV financial aid that I receive, except for Federal Work Study wages, will first be applied to any outstanding balance on my account for tuition, fees, room and board. Title IV financial aid includes aid from the Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Direct Loan, PLUS Loan, Perkins Loan, and TEACH Grant programs.

Awards, Scholarships, Grants: I understand that all awards, scholarships, and grants awarded to me by Western Connecticut State University will be credited to my student account and applied toward any outstanding balance. I further understand that my receipt of an award, scholarship, or grant is considered a financial resource according to federal Title IV financial aid regulations, and may therefore reduce my eligibility for other federal and/or state financial aid (i.e., loans, grants, Federal Work Study) which, if already disbursed to my student account, must be reversed and returned to the aid source.

IRS FORM 1098-T

I agree to provide my Social Security number (SSN) or taxpayer identification number (TIN) to Western Connecticut State University upon request as required by Internal Revenue Service (IRS) regulations for Form 1098-T reporting purposes. If I fail to provide my SSN or TIN to Western Connecticut State University, I agree to pay any and all IRS fines assessed as a result of my missing SSN/TIN.

I consent to receive my annual IRS Form 1098-T Tuition Statement electronically from Western Connecticut State University through my student bannerweb account. This consent will be implied for all 1098-T forms current and future. I understand that if I do not consent to receive my Form 1098-T electronically, a paper copy will be provided. I understand that I can request a paper copy or withdraw consent by emailing the Cashier’s Office at cashiers@wcsu.edu.

PRIVACY RIGHTS & RESPONSIBILITIES

I understand that Western Connecticut State University is bound by the Family Educational Rights and Privacy Act (FERPA) which, in many instances, prohibits Western Connecticut State University from releasing any information from my education record without my written permission. Therefore, I understand that if I want Western Connecticut State University to share information from my education record with someone else, I must provide written permission by following the procedure outlined at https://www.wcsu.edu/registrar/Family-Educational-Rights-and-Privacy-Act.pdf. I further understand that I may revoke my permission at any time as instructed in the same procedure.

STUDENT AGE

I understand and agree that if I am younger than the applicable age of majority when I execute this agreement that the educational services provided by Western Connecticut State University are a necessity, and I am contractually obligated pursuant to the “doctrine of necessaries.”

BILLING ERRORS

I understand that administrative, clerical or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed as a result of my registration at Western Connecticut State University.

ENTIRE AGREEMENT

This agreement supersedes all prior understandings, representations, negotiations and correspondence between the student and Western Connecticut State University, constitutes the entire agreement between the parties with respect to the matters described, and shall not be modified or affected by any course of dealing or course of performance. This agreement may be modified by Western Connecticut State University if the modification is signed by me. Any modification is specifically limited to those policies and/or terms addressed in the modification.