spring opening meeting
On Tuesday, Jan. 15, the Spring Semester Opening Meeting will take place at 3:30 p.m. in the Science Building, Lecture Hall Room 125. At the meeting, Dr. Schmotter will talk about the challenges and opportunities we face in today's environment of public higher education in Connecticut.
GUEST ARTIST AND FACULTY RECITAL
On Thursday, Jan. 17, composer and pianist Piet Swerts will perform with WCSU music faculty members Dr. Dan Goble, on saxophone, and Dr. Russell Hirshfield, on piano, at 8 p.m. in Ives Concert Hall. Swerts has conducted and performed as a soloist in venues in China, the United States, Venezuela and France. A graduate of the Lemmens Institute in Belgium where he won numerous prizes, Swerts has written more than 200 compositions. He won the 1993 Queen Elizabeth Composition Prize for his violin concerto, "Zodiac." The CD of his clarinet quintet, "Phaedra 92045," was honored by Radio Klara as the best Flemish music production of 2006, and also won the Belgian music press 2007 Prize Snepvangers. For tickets and information, call x7TIXX or visit www.wcsu.edu/newsevents/piet-swerts.asp.
On Thursday, Jan. 17, WCSU will present the Midtown Coffeehouse at 8 p.m. in Alumni Hall. The program will include open mic performers, followed by the featured act, Play It By Ear, at 9 p.m. Admission will be free and the public is invited. Donations to sustain the Coffeehouse will be accepted. Call x79700 or visit www.wcsu.edu/stuaffairs/Coffeehouse.asp for more information.
art slide lecture
On Tuesday, Jan. 22, illustrator Nancy Stahl will discuss her work at 11 a.m. in Viewing Room 1 of White Hall. The event will be free and open to the public, and it will be presented as part of the university's Master of Fine Arts slide lecture series.
STUDY ABROAD INFORMATION SESSION
On Tuesday, Jan. 22, WCSU will present information about summer study abroad opportunities in Spain at 2 p.m. in Warner Hall. The study abroad program allows students to earn six credits in just four weeks while being completely immersed in Spanish language and culture. Classes fulfill general education and language requirements. The information session will be free and the public is invited. For more information, send an email to email@example.com or visit www.wcsu.edu/spain/.
STUDY ABROAD INFORMATION SESSION
On Wednesday, Jan. 23, WCSU will present information about summer study abroad opportunities in Spain at noon in Warner Hall. The study abroad program allows students to earn six credits in just four weeks while being completely immersed in Spanish language and culture. Classes fulfill general education and language requirements. The information session will be free and the public is invited. For more information, send an email to firstname.lastname@example.org or visit www.wcsu.edu/spain/.
On Thursday, Jan. 24, WCSU will present the Midtown Coffeehouse at 8 p.m. in Alumni Hall. The program will include open mic performers, followed by the featured act, Brian Dolzani, at 9 p.m. Admission will be free and the public is invited. Donations to sustain the Coffeehouse will be accepted. Call x79700 or visit www.wcsu.edu/stuaffairs/Coffeehouse.asp for more information.
On Saturday, Jan. 26, adjunct instructor Don Stitt will present "Too Marvelous! The Songs of Johnny Mercer" at 7 p.m. in Alumni Hall. Stitt, an actor and playwright, wrote and will perform the tribute to the enigmatic songwriter from Savannah, Johnny Mercer. The performance will be free and the public is invited. For more information, send an email to email@example.com.
TUTORING RESOURCE CENTER WORKSHOP
On Tuesday, Jan. 29, the WCSU Tutoring Resource Center will host an "Intricate Grammar" workshop at noon in Room 104 of Berkshire Hall. The hour-long workshop will be free and open to WCSU faculty, staff and students only. For more information or to reserve a seat, call the center at x79245 or visit www.wcsu.edu/trc/.
POLITICAL SCIENCE LECTURE
On Tuesday, Jan. 29, Kurt Goddard, vice president of investor relations at Fuel Cell Energy in Danbury, will discuss the fuel cell industry, from 5:25 to 6:25 p.m. during a political science class in Room 231 of White Hall. The discussion will be free and open to the public. It is one of several scheduled during the semester for the World Governments, Economies and Cultures course taught by Adjunct Instructor Scott Benjamin. For more information, call (860) 354-3521, or send an email to firstname.lastname@example.org.
STUDY ABROAD INFORMATION SESSION
On Thursday, Jan. 31, WCSU will present information about summer study abroad opportunities in Spain at 2 p.m. in Warner Hall. The study abroad program allows students to earn six credits in just four weeks while being completely immersed in Spanish language and culture. Classes fulfill general education and language requirements. The information session will be free and the public is invited. For more information, send an email to email@example.com or visit www.wcsu.edu/spain/.
On Thursday, Jan. 31, WCSU will present the Midtown Coffeehouse at 8 p.m. in Alumni Hall. The program will include open mic performers, followed by the featured act, the WCSU Jazz Ensemble, at 9 p.m. Admission will be free and the public is invited. Donations to sustain the Coffeehouse will be accepted. Call x79700 or visit www.wcsu.edu/stuaffairs/Coffeehouse.asp for more information.
If you have upcoming events that you would like publicized, please send them to pr@wcsu. Please be sure to indicate if you want the event promoted only to the university community or if you want the general public to be notified, too. Please include ALL the following information: Name of the event and a brief description (What will participants be doing? Who will be speaking? etc.); time, date and location (room number, building name, etc.) of the event; cost, if any; contact person and phone number; and any other relevant information (Is the public invited? Who is sponsoring/organizing the event? etc.).
If you plan to attend an event and would like to request disability accommodations, please contact the organizer as listed in the event listing.
WestConn Report is published online for the WestConn community by University Publications & Design (UP&D) biweekly during the academic year. Each issue is archived on the WCSU Web site.
Editorial & Design Staff:
Jane Walsh, university assistant, UP&D
Content deadline is Thursday at noon prior to the Monday publication date. All efforts are made to include content that is supplied, however, all submissions are subject to a strict editing process. Additionally, where and when available, photos and print/Web marketing materials created for an event will be available as either a link (in the case of a Web page) or download (in the case of print materials).
The editorial staff of the WestConn Report can be contacted most efficiently via e-mail. Please send to firstname.lastname@example.org. You may also send content via inter-campus mail addressed to “WestConn Report / UP&D – Old Main 202”. Please allow sufficient time. Please do not call the office and leave a voice message with your request.
The Cupola Wants to know
As we embark on a new year, Western would like to know: What inspires you? As you think about your university; your community; your studies, work or research — who or what provides you with inspiration? Please send your responses to email@example.com and indicate your affiliation with WCSU. Selected responses will be featured in an upcoming issue of our campus magazine, The Cupola.
Warner Coffee Cart
The Warner Coffee Cart will not be open this semester. Please visit one of our other dining areas on the Midtown Campus located in the Student Center
Danbury Room (Faculty Dining, 8 a.m. to 2 p.m.) and the Student Restaurant (7 a.m. to 7 p.m.) and the Food Court (11 a.m. to 9 p.m.).
We apologize for any inconvenience.
Committee on General Education meetings
The Committee on General Education meetings are open to anyone in the academic community and we've been really enjoying have so many interested people attend our fall meetings. Please plan to attend one or more of the spring meetings. Agendas will be distributed three days before each meeting. Meetings will be held in the Student Center, Room 228 from 10 a.m. to noon on the following Wednesdays: Jan. 16, Feb. 13, March 13, April 10 and May 8.
free zumba classes
Free Zumba classes for faculty and staff will be held every Thursday from 4:45 to 5:30 p.m. in the Student Center starting Jan. 24.
For more information, contact Robyn Housemann at x78882.
Faculty Research Grant Program
The application due date for a 2013-14 CSU-AAUP is Friday, Feb. 1. Please review the guidelines prior to preparing your application, even if you have previously secured a CSU-AAUP grant. You must submit five copies of your application to Gabrielle Jazwiecki, Director, Office of Sponsored Research Administrative Services, Room 321A Warner Hall by 5 p.m. on February 1. No applications will be accepted after that time. Three workshops are scheduled to help you prepare your application: Monday, Jan. 14, Warner Hall Lyceum 103 from 2:30 to 5:30 p.m.; Tuesday, Jan. 15, Westside Classroom Building 218, from noon to 2 p.m.; and Wednesday, Jan. 16, Warner Hall Lyceum 103, from 11:30 to 2:30 p.m.
CSU/AAUP Research Grants for 2013-14
Five copies of grant proposals are due in Gabrielle Jazwiecki's office (WA 321A) by 5 p.m. on Feb. 1, 2013. This is a strict deadline; grants submitted after this date and time will not be considered. The grants submitted by faculty members from Western will be reviewed by faculty members from Central and Eastern. The grants committee members at Western then decide how to allocate the money based on the scores we receive from Central and Eastern.
This year's grants committee members from Western are Patricia O'Neill (Psychology), Truman Keys (Communication) and Susan Maskel (Biology). Please feel free to contact any of the committee members or Gabrielle Jazwiecki if you have any questions.
Please note that if you were a recipient of a 2011-12 CSU-AAUP Research Grant and have not submitted your report for this grant by Sept. 30, 2012, you are not eligible to apply for the 2013-14 research grants in Feb. 2013.
ALCOHOLICS ANONYMOUS MEETINGS
Alcoholics Anonymous meetings will be held in Alumni Hall every Saturday at 11 p.m. to midnight and every Sunday from 8:30 to 9:30 p.m. The meetings are open to the campus community and the general public.
IRB MEETINGS FOR 2013
The Institutional Review Board will meet in the Student Center 228 from 8 to 9:30 a.m. on the following Wednesdays: Jan. 16; Feb. 20; March 20; Apr.17; and May 8, 2013. The WCSU IRB no longer requires hard copies of IRB materials. A completed HUM-1 form must accompany all submitted proposals. Digital images of signatures are acceptable on the HUM-1, if you use the Adobe format. If you are unable to provide such a signature(s), you can scan the manually signed signature page and include it with your completed application. The IRB requires that all completed proposals be submitted via email to IRB@wcsu.edu. IRB forms and the link to the required online training programs for protection of human subjects can be found online at wcsu.edu/irb/. IRB questions may be directed to the Chair of the WCSU IRB, Dr. Jessica Eckstein, at x78873. All proposals are due in full by the first of the month for consideration at the next IRB meeting. Any proposal submitted after the first of the month will not be considered until the following month’s meeting.
ACADEMIC AFFAIRS INFORMATION from
Dr. JANE GATES, Provost and VP for Academic Affairs
MINUTES & BYLAWS
Please submit a copy of department (also library, coaching and counseling staff) minutes and any revision of bylaws to Academic Affairs c/o Terry Buzaid as soon as they become available.
REPORTING OF AAUP FACULTY CONSULTING AND RESEARCH WITH PRIVATE AND PUBLIC ENTITIES
In order to maintain compliance with Public Act 07-166 and CSUS Board of Trustees Resolution (BR#07-55) concerning faculty consulting and research with private and public entities, AAUP faculty must fill out the form found here and forward it to the Provost/VP for Academic Affairs for review.
This is a reminder that all proposals for external funding (including proposals submitted electronically) that involve a commitment of university resources (personnel, facilities, hardware, etc.) must be reviewed by the appropriate Chair, Dean, the Director of Sponsored Research Administrative Services, the Provost and Vice President for Academic Affairs, and the Vice President for Finance and Administration. Projects involving student affairs must also be reviewed by the Vice President for Student Affairs. Forms (routing sheets) may be found in the faculty handbook, or from the Office of Sponsored Research Administrative Services. Faculty and administrators are strongly encouraged to consult with the Director of Sponsored Research Administrative Services in the early stages of proposal development.
Grant applications and proposals to foundations or corporations that require applicants to provide a copy of an IRS Letter of Determination of non-profit status [501(c)(3)] must go through the Western Connecticut State University Foundation. The Director of Sponsored Research Administrative Services will assist you in determining whether your application needs to go through the Western Connecticut State University Foundation and help you coordinate the submission with Institutional Advancement.
Please note that if an application is submitted without the approval of the appropriate sign-off officers, the university reserves the right to refuse the award.
Attendance Tracking Procedures
Faculty must track attendance in their classes (including both online and hybrid courses) in order to report when a student either:
This will allow the University to process an administrative withdrawal. If this procedure is not followed, and the University fails to report unofficial withdrawals, then the university will face severe financial penalties. The Registrar’s Office and Student Financial Services have developed the following procedures to meet Federal Regulations for reporting unofficial withdrawals.
All Professors will access the Faculty Mid Term Grade Worksheet on Banner Self -serve, which is where they would normally post a midterm grade. This form will be available to post beginning the first day of the semester and run through 60% of the term. For the Spring 2013 semester, this form will be available beginning January 14, 2013 through April 1, 2013.
The following classifications and time frames will be used by Faculty for this procedure:
Then the code of NA with a LAST ATTEND DATE needs to be entered for that student on the Faculty Mid Term Grade Worksheet. This code should be used for the reporting timeframe for the Spring 2013 semester from January 14, 2013 through February 1, 2013. The date that should be entered next to the code is the first day that the class meets.
Once 60% of a term is completed (which for the Spring 2013 term would be March 29, 2013), a Professor would simply post a final grade to certify that each of the students on their roster has attended at least 60% of the term. Point of clarification, if a Professor has chosen to post a midterm grade of A - F, then the Professor will not be eligible to post a final notation of W. The Professor will send the student to withdraw from the class at the Registrar’s Office.
Weekly, the Registrar’s Office will run a Hyperion report that will identify students who have an NA code or SA code with a last date of attendance for a class. The Registrar’s Office will then contact the student to verify his or her attendance. Once this verification procedure has been completed and the student has never attended or stopped attending, a non-punitive notation of W will be assigned to the student’s permanent record based on an administrative withdrawal.
FEDERAL GRADING GUIDELINES
1. Faculty must comply with the Family Education Rights and Privacy Act of 1974 to ensure that information on grades, class standing, or the like, of any student may in no way be shared by the faculty member with any other student. This means that the following practices will NOT be utilized:
a. Posting course, exams or paper grades even if names are omitted and codes are used.
b. Giving the paper or test of one student to another for delivery unless there is a signed request to do so.
c. Putting papers, tests, etc. in a common place for student pickup.
2. Recent confidentiality laws prohibit anyone from divulging the grade of any student to the student’s parents or any other individuals.
3. Attendance requirements as related to grades awarded: Supreme Court rulings indicated that grades may be lowered for nonattendance only when a direct relationship between academic progress and attendance can be demonstrated. The arbitrary lowering of an earned grade for given numbers of class absences did not meet the Court’s legal tests. See the 2012-13 Faculty Handbook.
NOTE: Western’s Undergraduate Catalog states “Students are required to observe the attendance regulations announced by the instructors for those courses in which they are enrolled.”
As you prepare syllabi for the spring term, instructors are reminded that no final examination is to be scheduled during any time period other than the final exam period. In April 1989, the Senate reaffirmed the following: “All final exams may be given only during the final examination week. The reaffirmation intends to include all day and evening, undergraduate and graduate courses.”
SUMMER CURRICULUM-RELATED ACTIVITIES
Your attention is directed to Article 9.6 of the Collective Bargaining Agreement which provides for stipends during the summer for curriculum-related activities. Individuals should address their requests to the Dean. Faculty deadline is March 1, 2013. The Dean must submit requests to the Provost/ Vice President by March 7, 2013. An advisory group of CUCAS and Graduate Council will then review the proposals.
ADVISING & PROGRAM SHEETS
During the summer, undergraduate program sheets were corrected (where necessary). THESE ARE THE ONLY OFFICIAL PROGRAM SHEETS. Only these sheets are to be used when advising newly admitted students. As the catalog is being revised (Dec. through Jan.), revisions of the program sheets are appropriate. Such revisions should be routed to the Dean; he/she in turn will submit them to the Provost Office. New program sheets will be prepared and readied for the next fall term.
Faculty (full- and part-time), staff, and students who are doing research projects that involve human subjects must submit the appropriate forms to the Institutional Review Board (IRB). The forms are available online at the IRB web site. Please be sure to use the current forms.
Everyone doing research or supervising research with human subjects is required to complete CITI online training or its equivalent. (In the case of equivalent trainings, a copy of your certification documentation should be sent to the IRB in care of the IRB Secretary, Ms. Carol O’Connor, 321 Warner Hall.)
The university cannot accept responsibility for any project that bypasses the review and training requirements.
Faculty (full- and part-time), staff, and students who are doing projects with vertebrate animals must submit a request for review. IACUC information and the forms are available on ERes, the library’s electronic reserve system. Click on GRP009 and then to IACUC forms. At the very bottom of the form it says updated on 8/15/2006. You may call Ms. Carol O'Connor at x78470 or e-mail firstname.lastname@example.org in the grants office.
Everyone doing research or supervising research with vertebrate animals is required to complete CITI online training. Please contact the grants office at x78944 for information. The university cannot accept responsibility for any project that bypasses the review requirement.
The form regarding the Policy Concerning the Assigning of Faculty Authored Textbooks to Students Taught by Same Faculty is listed to the right of this column under PDFs.