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WestConn News

ART INSTALLATION

WCSU, in cooperation with DNKL (Do Ngak Kunphen Ling) Buddhist Center, will present "Reflection: Indra's Net," an exhibit of sculpture, sound and music, to mark the beginning of a series of arts and music events that will culminate with talks by His Holiness the Dalai Lama at the university on October 18 and 19. "Reflection" is the result of a collaboration between London artist Susan Haire and New York composer Stephen Dydo. The exhibit will be presented now through Wednesday, Sept. 19, in Warner Hall.  Viewing hours will be 8 a.m. to 5 p.m. on weekdays and 10 a.m. to 6 p.m. on weekends. The exhibit will be free and the public is invited. For more information, visit www.wcsu.edu/newsevents/reflectionart.asp.

PEACE CORPS INFORMATION TABLE

On Monday, Sept. 10, Anthony Trujillo, a returned Peace Corps volunteer and Peace Corps recruitment representative, will be available to answer questions about the Peace Corps from 11 a.m. to 2 p.m. in Warner Hall. Trujillo traveled to Mongolia and the Ukraine with the Peace Corps. 

PEACE CORPS LECTURE

On Monday, Sept. 10, Anthony Trujillo, a returned Peace Corps volunteer and Peace Corps recruitment representative, will discuss "Live, Learn and Work with a Community Abroad" at 5:30 p.m. in Warner Hall. Trujillo will speak about his experiences living and working in Mongolia and the Ukraine and the many benefits of international service. The talk will be free and the public is invited.

STUDY ABROAD INFORMATION SESSION

On Tuesday, Sept. 11, WCSU will present information about winter intersession study abroad opportunities in Florence, Italy, at 1 p.m. in Warner Hall. The information session will be free and the public is invited. For more information, visit www.wcsu.edu/international/short-courses.aspor send an email to farinap2000@hotmail.com.

COFFEEHOUSE

On Thursday, Sept. 13, WCSU will present the Midtown Coffeehouse at 8 p.m. in Alumni Hall. The program will include open mic performers, followed by the featured act, contemporary country artists Post No Bills, at 9 p.m. Admission will be free and the public is invited. Donations to sustain the Coffeehouse will be accepted. Call x79700 or visit www.wcsu.edu/stuaffairs/Coffeehouse.asp for more information.

GOLDEN CIRCLE LUNCHEON 

On Friday, Sept. 14, the annual Golde Circle Luncheon to honor WCSU alumni who graduated more than 50 years ago will be at noon in the lounge of Fairfield Hall. There is a $35 cost to attend. For more information, call x78298.

ART SLIDE LECTURE 

On Tuesday, Sept. 18, painter Alan Feltus will discuss his work at 11 a.m. in Viewing Room 1 of White Hall. The event will be free and open to the public, and it will be presented as part of the university's Master of Fine Arts slide lecture series.

COFFEEHOUSE

On Thursday, Sept. 20, WCSU will present the Midtown Coffeehouse at 8 p.m. in Alumni Hall. The program will include open mic performers, followed by the featured act, Chris Kiley, at 9 p.m. Admission will be free and the public is invited. Donations to sustain the Coffeehouse will be accepted. Call x79700 or visit www.wcsu.edu/stuaffairs/Coffeehouse.asp for more information.

PLANETARIUM SHOW AND TELESCOPE VIEWING 

On Saturday, Sept. 22, WCSU will host a 7 p.m. planetarium show, followed by telescope viewing of the sky from 8 to 10 p.m., at the Westside Observatory and Planetarium on the university's Westside campus. The event will be free and open to the public. For more information, call x78672 or visit www.wcsu.edu/starwatch.

THEATER PRODUCTION - "HELEN OF TROY"

On Monday, Sept. 25, Director Leonidas Loizides will stage his world-touring production of "Helen of Troy" at 7:30 p.m. in Ives Concert Hall. The performance will be free and the public is invited. It is funded by a grant from the foundation of Brookfield industrialist and philanthropist Constantine "Deno" Macricostas and his wife Marie. For more information, call x78793.

POLITICAL SCIENCE LECTURE 

On Tuesday, Sept. 25, Andrew Roraback, Republican candidate for Congress in the Fifth District, will discuss his economic program and congressional campaign from 5:25 to 6:25 p.m. during a political science class in Room 231 of White Hall. The discussion will be free and open to the public. It is one of several scheduled during the semester for the American Government course taught by Adjunct Instructor Scott Benjamin. For more information, call (860) 354-3521, or send an e-mail to benjamins@wcsu.edu.

COFFEEHOUSE

On Thursday, Sept. 27, WCSU will present the Midtown Coffeehouse at 8 p.m. in Alumni Hall. The program will include open mic performers, followed by the featured act, magician MageErik, at 9 p.m. Admission will be free and the public is invited. Donations to sustain the Coffeehouse will be accepted. Call x79700 or visit www.wcsu.edu/stuaffairs/Coffeehouse.asp for more information.

BIG SEAN CONCERT

On Friday, Sept. 28, Big Sean will perform at 7:30 p.m. in the Feldman Arena of the O'Neill Center. Doors will open at 6:30 p.m. You must be 16 years of age or older to attend. Tickets will be $39; WCSU students with valid I.D. who purchase tickets in person at the WCSU Box Office will be admitted for $33. For tickets, visit www.wcsu.edu/tickets or call x7TIXX.

CARNIVAL TO BENEFIT THE WOUNDED WARRIOR PROJECT

On Saturday, Sept. 29, a carnival to benefit the Wounded Warrior Project will be from 11 a.m. to 5 p.m. on the lawn of the Science Building. Live music, a meet-and-greet with veterans, carnival games, inflatables, a volleyball competition and all-you-can-eat barbecue will be featured. Admission is $10 for adults and $3 for children 12 and under. WCSU students with valid I.D. will be admitted free.

ALUMNI TRIP - AMERICA'S MUSIC CITIES TOUR

Alumni and friends will spend eight days touring St. Louis and Branson, Mo., and Memphis and Nashville, Tenn. For cost and more information, call (203) 790-8342 or send an email to kay.schreiber@sbcglobal.net.

GOLF OUTING

On Monday, Oct. 1, the WCSU Alumni Association will host a Golf Outing with a 10 a.m. shotgun start at the Richter Park Golf Club, 100 Aunt Hack Road in Danbury. Proceeds from the annual event will benefit the Alumni Association Scholarship Endowment. The cost is $700 per foursome or $175 per person. The public is invited; reservations are required. For more information, call x78298 or send an email to alumni@wcsu.edu.

ART SLIDE LECTURE 

On Tuesday, Oct. 2, painter Stanley Lewis will discuss his work at 11 a.m. in Viewing Room 1 of White Hall. The event will be free and open to the public, and it will be presented as part of the university's Master of Fine Arts slide lecture series.

POLITICAL SCIENCE LECTURE 

On Tuesday, Oct. 2, Elizabeth Esty, Democratic candidate in the Fifth Congressional District, will discuss her economic program and campaign from 6:45 to 7:45 p.m. during a political science class in Room 231 of White Hall. The discussion will be free and open to the public. It is one of several scheduled during the semester for the American Government course taught by Adjunct Instructor Scott Benjamin. For more information, call (860) 354-3521, or send an e-mail to benjamins@wcsu.edu.

ENTREPRENEUR OF THE YEAR LUNCHEON

On Wednesday, Oct. 3, the Entrepreneur of the Year Luncheon honoring Ray Boa, owner of A & J Construction, will be at 11:30 a.m. at the Amber Room, 1 Stacey Road in Danbury. The award is funded by a grant from the foundation of Brookfield industrialist and philanthropist Constantine "Deno" Macricostas and his wife Marie. Tickets will be $50 per person or $500 per table and reservations are required. The public is invited. For more information, call x78279.

PANEL DISCUSSION

On Wednesday, Oct. 3, a panel discussion about "What is Empathy? Who Feels It? Empathy in Humans and Other Animals" will be at noon in Room 102 of Warner Hall. Associate Professor of Psychology Dr. Daniel Barrett will lead a panel that will include Assistant Professor of Psychology Dr. Patricia O'Neill and Jampa Gyaltsen, a Buddhist Monk, in an open discussion about the nature of empathy and altruism in humans and other animals. The focus will be on theories and research in psychology and other areas that provide evidence for the existence (or absence) of empathy. The discussion will be free and the public is invited.

If you have upcoming events that you would like publicized, please send them to pr@wcsu. Please be sure to indicate if you want the event promoted only to the university community or if you want the general public to be notified, too. Please include ALL the following information: Name of the event and a brief description (What will participants be doing? Who will be speaking? etc.); time, date and location (room number, building name, etc.) of the event; cost, if any; contact person and phone number; and any other relevant information (Is the public invited? Who is sponsoring/organizing the event? etc.).    

If you plan to attend an event and would like to request disability accommodations, please contact the organizer as listed in the event listing.

WestConn Report is published online for the WestConn community by University Publications & Design (UP&D) biweekly during the academic year. Each issue is archived on the WCSU Web site.

Editorial & Design Staff:
Jane Walsh, university assistant, UP&D

Deadlines:
Content deadline is Thursday at noon prior to the Monday publication date. All efforts are made to include content that is supplied, however, all submissions are subject to a strict editing process. Additionally, where and when available, photos and print/Web marketing materials created for an event will be available as either a link (in the case of a Web page) or download (in the case of print materials).

Contacting us:
The editorial staff of the WestConn Report can be contacted most efficiently via e-mail. Please send to westconn_report@wcsu.edu. You may also send content via inter-campus mail addressed to “WestConn Report / UP&D – Old Main 202”. Please allow sufficient time. Please do not call the office and leave a voice message with your request.

At-A-Glance

Sept.-19

Art installation. “Reflections: Indra’s Net,” an exhibit of sculpture, sound and music, to mark the beginning of a series of arts and music events that will culminate with talks by His Holiness the Dalai Lama. Warner Hall, 8 a.m. to 5 p.m. on weekdays and 10 a.m. to 6 p.m. on weekends. Open to the public.

Sept.10

Peace Corps information table. Warner Hall, 11 a.m. to 2 p.m.

UPBC meeting. Student Center, Room 226, 3:30 p.m.

Peace Corps lecture. "Live, Learn and Work with a Community Abroad" by Anthony Trujillo, a returned Peace Corps volunteer and Peace Corps recruitment representative. Warner Hall, 5:30 p.m.

 
Sept..11

Study Abroad info session. Warner Hall, 1 p.m.

Women’s Soccer. WCSU vs. Farmingdale State. Westside Athletic Stadium, 7 p.m.

Sept..12

Volleyball. WCSU vs. Trinity. O’Neill Center, 7 p.m.

Field hockey. WCSU vs. Ramapo. Westside Athletic Stadium, 7 p.m.

Sept..13

Women’s soccer. WCSU vs. Wentworth Tech. Westside Athletic Stadium, 7 p.m.

Coffeehouse. Free for WCSU students, staff and faculty. Open mic performers at 8 p.m., followed by the featured act, contemporary country artists Post No Bills, at 9 p.m. Alumni Hall. For more information, call x79700.

See more events

Mark Your Calendars

Sept. 29

Carnival to Benefit the Wounded Warrior Project
Saturday, Sept. 29, Midtown Campus, 11 a.m. Featuring live music, a meet-and-greet with veterans, carnival games, inflatables, a volleyball competition and all-you-can-eat barbecue. $10 for adults, $3 for children 12 and under. WCSU students with valid I.D. will be admitted free.

Oct.1

Golf Outing
Monday, Oct. 1, Richter Park Golf Club, Danbury, 10 a.m. $700 per foursome or $175 per person. For reservations or more information, call x78298 or email alumni@wcsu.edu

Oct.3

Panel Discussion
Wednesday, Oct. 3. "What is Empathy? Who Feels It? Empathy in Humans and Other Animals.” Warner Hall, Room 102, noon. Free and open to the public.

FYI

ALCOHOLICS ANONYMOUS MEETINGS

Alcoholics Anonymous meetings will be held in Alumni Hall every Saturday at 11 p.m. to midnight and every Sunday from 8:30 to 9:30 p.m. The meetings are open to the campus community and the general public. For more information, contact Sharon Guck at x78899.

WEEKLY DISCUSSION GROUP

“Twelve Steps to a Compassionate Life,” a weekly discussion group led by Mark Horton and Jampa Gyaltsen , will be held on Mondays at 12:15 p.m. in Student Center, Room 209. For more info call x78328 or send an email to hortonm@wcsu.edu.

UPBC MEETING

The UPBC will meet Monday, Sept. 10 at 3:30 p.m. in the Student Center, Room 226. The remaining meetings for the fall semester will be held on the first Monday of the month, which will be Oct. 1,
Nov. 5 and Dec. 3.            

SENATE MEETING

The first meeting of the University Senate for the fall 2012 semester is scheduled for Wednesday, Sept. 19 at 3:30 p.m. in the Student Center, Room 201. Please send all agenda items electronically to D.L. Stephenson no later than Tuesday, Sept. 11. For those Senate Committees that have yet to do so, please send all of last year's annual reports to D.L. Stephenson (cc: kozak@wcsu.edu.) If your committee did not submit a report at the May 2012 meeting, please send a representative to the September meeting in the event there are any questions.

GENERAL EDUCATION COMMITTEE MEETING

The General Education Committee will meet on Thursday, Sept. 20 from 1 to 2:30 p.m. in the Student Center, Room 228.  The meeting is open to the entire WCSU community.  Please submit agenda items, by email attachment, to Robin Flanagan by noon on Monday, Sept. 17. The new electronic submission system should become active sometime in September. 

IRB MEETINGS FOR 2012-13

The Institutional Review Board will meet in the Student Center 228 from 8 to 9:30 A.M. on the following Wednesdays: Sept. 19; Oct. 17; Nov. 14; Dec. 12; Jan. 16; Feb. 20; March 20; Apr.17; and May 8, 2013. The WCSU IRB no longer requires hard copies of IRB materials. A completed HUM-1 form must accompany all submitted proposals. Digital images of signatures are acceptable on the HUM-1, if you use the Adobe format. If you are unable to provide such a signature(s), you can scan the manually signed signature page and include it with your completed application. The IRB requires that all completed proposals be submitted via email to IRB@wcsu.edu. IRB forms and the link to the required online training programs for protection of human subjects can be found online at wcsu.edu/irb/. IRB questions may be directed to the Chair of the WCSU IRB, Dr. Jessica Eckstein, at x78873. All proposals are due in full by the first of the month for consideration at the next IRB meeting. Any proposal submitted after the first of the month will not be considered until the following month’s meeting. 

FROM THE OFFICE OF THE PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS, DR. JANE MCBRIDE GATES

Sabbatic Leave
Faculty members who wish to apply for sabbatical leave for 2013-14 shall submit seven (7) copies of all application materials to the Academic Leave Committee, c/o Mike Palica, assistant to the director of fiscal affairs, UH 222, no later than Friday, Sept. 28 by 4:30 p.m.  Please contact Mike Palica at x78892 if you have any questions.  Also, no later than Friday, Sept. 28, submit one copy of the application to the appropriate departmental leave committee and one copy to the appropriate dean, director, or supervisor.  Details of the application procedures are found in the Faculty Handbook .

Sabbatic Leaves 2012-13
Fall 2012: Dr. Galina Bakhtiarova, Dr. Michele Ganon, Dr. George Kain, Dr. Susan Maskel, Dr. Martha May, Dr. Shouhua Qi, Ms. Jody Rajcula

Spring 2013: Dr. T. Patrice Boily, Dr. Marcia Delcourt, Ms. Patricia Ivry (Spring 2013 and Fall 2013), Dr. Mary Nelson, Dr. Wynn Gadkar-Wilcox

Promotion & Tenure
I am pleased to announce the following faculty members have been granted promotion and/or tenure.  They are:

  • Tenure effective Fall 2012:  Terrence Dwyer, Leslie Lindenauer, Gabriel Lomas, Alexander Standish, Emily Stevens, Yu-Fong Yen.
  • Promotion to Associate Professor effective AY 2012-13: Terrence Dwyer, Gabriel Lomas, Emily Stevens, Yu-Fong Yen, JC Barone, Robert Eisenson, Katie Lever-Mazzuto, Heather Levy, Albert Owino, DL Stephenson.
  • Promotion to Professor effective AY 2012-13:  Marjorie Callaghan, Karen Koza, Thomas Monks, Liz Popiel.
  • Promotion to Associate Librarian effective AY 2012-13Jennifer O’Brien, Brian Stevens.
  • Promotion to Coach III effective AY 2012-13:  Heather Stone.
  • Promotion to Coach IV effective AY 2012-13:  Kimberly Rybczyk.

Federal Textbook Rules
New federal textbook rules require the publishing of all textbooks, their ISBN# and price. The following bookstore web site contains this information by term/department/course and section. Please share this site with your students: http://wcsu.bncollege.com/webapp/wcs/stores/servlet/TBWizardView?catalogId=10001&storeId=47055&langId=-1
Required Book title, ISBN # and Price*: The textbook provision, one component of the Higher Education Opportunity Act (2008), took effect July 1, 2011. The new federal law aims to help students by requiring that colleges and universities post, “to the maximum extent practicable,” the ISBNs and retail price details of all textbooks on their online course schedule, so that students can have the information they need to shop around in advance. The Higher Education Opportunity Act reauthorized federal funding for higher education and included a set of guidelines aimed to ease the cost burden for students. 

Calendars
The 2012-13 Academic Calendar, 2012-13 Academic Planning Calendar, and Faculty Handbook for 2012-13 are now online.  A PDF version will be available soon.

Rosters
The DEC rosters will be mailed to all chairpersons and spokespersons separately.

Please note the Faculty Roster and Committee Roster will be emailed to you.  Please contact Academic Affairs at x78275 if you are not online and wish to receive a hard copy.

2012 JEWISH HIGH HOLY DAYS
Faculty and administrators are reminded that tests, quizzes or the like, nor major meetings or events, should not be scheduled during the observance of the Jewish High Holy Days. This year Rosh Hashanah is celebrated Sept. 16-18. Yom Kippur is observed Sept. 25-26.  Your cooperation is appreciated.

OFFICE OF SPONSORED RESEARCH ADMINISTRATIVE SERVICES (formerly Office of Grant Programs)

The Office of Grant Programs has been renamed the Office of Sponsored Research Administrative Services (Academic Affairs) to more accurately reflect the office’s focus on pre-award and post-award administrative services for sponsored projects.  The mission of the Office of Sponsored Research Administrative Services is to sustain and increase extramural funding; to enhance sponsored research and scholarly activity by faculty, staff, and students; and to ensure that grant proposals and management are conducted in full compliance with federal and state laws and regulations and WCSU policies.  The office serves as a resource for faculty and staff, providing assistance in identifying funding sources, preparing and submitting proposals, and managing post-award activities and requirements.  The office also provides liaison with funding agencies and grant development workshops.  For more information, please contact Gabrielle Jazwiecki, Director, Office of Sponsore3d Research Administrative Services, at x78281.

To facilitate sponsored research, Western Connecticut State University subscribes to Pivot, a valuable search tool for locating funding opportunities, fellowships, and research collaborators.  Formally known as COS (Community of Science), Pivot provides access to the most comprehensive global source of funding opportunities.  Access to Pivot is available from any on-campus computer by going to http://pivot.cos.com.  To access Pivot off campus, you will need to create a Pivot account.  To create a Pivot account, go to http://pivot.cos.com and click the “Sign up” option in the upper right of the screen.  After entering your name, email and password, indicate that you are affiliated with Western Connecticut State University.  Pivot is easy to use and the website provides links to tutorials and training videos.

HUMAN SUBJECTS AND VERTEBRATE ANIMALS

All research projects that involve the use of human subjects and/or vertebrate animals must be approved by the Institutional Review Board (IRB; human subjects) and/or the Institutional Animal Care and Use Committee (IACUC; vertebrates).  This requirement applies to full- and part-time faculty, staff, and students. The university cannot accept responsibility for any project that bypasses the review requirement. IRB forms are posted the IRB website.  The IACUC forms may also be found on ERes (please see “Office of Sponsored Research Administrative Service”—formerly the Office of Grant Programs). Please be sure that you are using the most recent version of the forms.  Western faculty, students, and staff who are doing research with human subjects or supervising research with human subjects or with vertebrate animals must complete the CITI training program.  The URL for the CITI site is www.citiprogram.org.  For further information, regarding the IRB, please see the Faculty Handbook or contact Dr. Jessica Eckstein at x78873. For further information regarding the IACUC, please see the Faculty Handbook or contact Ms. Carol O’Connor at x78470.

PROPOSAL REVIEW REQUIREMENTS

Proposals that involve a commitment of University resources (e.g., personnel, facilities, and/or equipment) must be submitted through the Office of Sponsored Research Administrative Services (formerly the Office of Grant Programs.)  A review and routing procedure has been established to ensure that each proposal or application is reviewed and endorsed by the responsible persons and that the proposal is in compliance with the sponsor’s, the university’s, and the state’s policies.  Routing forms are available at ERes, the Sponsored Research Office Web site or from the Office of Sponsored Research Administrative Services.  Please be sure to use the most recent version (2006).  If an application has been submitted without the approval of all appropriate WCSU officers (e.g., chair, dean, vice presidents), the university reserves the right to refuse the award.

FEDERAL GUIDELINES FOR GRADING and PRIVACY OF GRADES

1. Faculty must comply with the Family Education Rights and Privacy Act of 1974 (FERPA) to ensure that information on grades, class standing, or the like, of any student may in no way be shared by the faculty member with any other student. This means that the following practices will NOT be utilized:
a. Posting course, exam or term paper grades even if names are omitted and codes are used.
b. Giving the paper or test of one student to another for delivery unless there is a signed request to do so.
c. Putting papers, tests, etc. in a common place for student pickup.
2. Confidentiality laws prohibit anyone from divulging the grade of any student to the student’s parents or any other individuals.
3. Attendance requirements as related to grades awarded: Supreme Court rulings indicate that grades may be lowered for nonattendance only when a direct relationship between academic progress and attendance can be demonstrated. The arbitrary lowering of an earned grade for a given numbers of class absences did not meet the Court’s legal tests. (Faculty Handbook).
NOTE: Western’s undergraduate catalog states “Students are required to observe the attendance regulations announced by the instructors for those courses in which they are enrolled.”
FINAL EXAMINATIONS
As you prepare syllabi for the fall term, instructors are reminded that no final examination is to be scheduled during any time period other than the final exam period. In April, 1989, the Senate reaffirmed the following: “All final exams may be given only during the final examination week. The reaffirmation intends to include all day and evening, undergraduate and graduate courses” (see current undergraduate catalog).

NEW DEADLINES FOR FACULTY DEVELOPMENT AWARDS AND OTHER CHANGES

Faculty Development Funds can be applied for by groups, and full-time or part-time members of AAUP, for the purpose of developing, disseminating, and adopting materials for the in-service use of faculty on new approaches, teaching techniques and strategies in university teaching. (FD&R Committee Bylaws) Priority for awards is given to activities that support the spirit of learning and enhancement of teaching expertise. Projects that affect many faculty and benefit the university community will receive priority, with weight given to learning opportunities that will enrich the teaching role.  Also, new learning opportunities and first time requests will be reviewed more favorably than repeat activities/conferences, etc.
Specific application procedures and the application form are available in the Faculty Handbook. Faculty Development individual grants will be limited to a maximum of $1,200 for full-time faculty and $750 for part-time faculty for the coming year. In addition, the committee has set some application deadlines, as follows:

APP. DEADLINE    PLANNED ACTIVITY
Sept. 7                        Oct. 1-Dec. 31
Nov. 30                        Jan. 1-Feb. 28
Feb. 1                        March 1-May 31
April 19                      June 1-Sept. 30

AAUP travel funds should be used as a first source for activities that involve travel for professional meetings and workshops with the primary purpose of presentations. Faculty Development Fund applications of this type should show evidence of having applied elsewhere, and will receive lower priority than other activities.

DEADLINE FOR REASSIGNED TIME FOR RESEARCH AWARDS

The deadline for applications for Reassigned Time for Research Awards for the 2013-14 academic year is Nov. 6. Refer to the Faculty Handbook for further information. The Research and Development Committee reviews applications and makes recommendations to the Provost/Vice President for Academic Affairs.               
NOTES TO FACULTY:

1. Accurate attendance records must be kept (Faculty Handbook). The registrar will provide a process for faculty to take attendance. This process will be sent to all faculty by means of a letter outlining the procedure.
2. The instructor “meets all assigned classes regularly and, in the event of absence, arranges coverage through the department chairperson.” (Faculty Handbook)
3. Concerning student absences due to university-sponsored events, see senate resolution R-04-04-02 in the faculty handbook.

ADVISING & PROGRAM SHEETS

Undergraduate program sheets are available in the dean’s office and also on the K Drive/temp shared folder/program sheets. These are the official program sheets.  Only these sheets are to be used when advising students.