Travel Polices & Procedures

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Required Approvals

Required approvals for Travel Authorizations, and the responsibilities carried by the signatories and approvers, are as follows:

  1. Employee’s signature.  By signing the Travel Authorization form, the employee is certifying that the travel is necessary to the business of the University; the estimated expenditures are reasonable, proper, and in compliance with travel policies; and no personal expenditures are included.  The employee is also recognizing that the actual reimbursement paid may be less than the estimate shown on the Travel Authorization depending on the actual expenditures as verified by supporting documentation or on the amount of funding approved.
  2. Supervisor’s signature.  By signing the Travel Authorization form, the supervisor is certifying that he/she is aware of the employee’s travel and that the travel is necessary to the business of the University, the estimated expenditures listed are reasonable and necessary, and that arrangements have been made to cover position requirements in the employee’s absence.
  3. Fund (Cost Center) Manager’s signature. By signing the Travel Authorization form, the fund/cost center manager is certifying that funds are available in the amount of the Travel Authorization.  The fund/cost center manager has the authority and option of declining all or a portion of the submitted trip.
  4. Administrative Services Office authorization.  It is the Administrative Services office responsibility to verify that all proper supporting documents are attached to the Travel Authorization, and that all figures and requests are in compliance with travel policies.  The Administrative Services office has the authority to decline all or a portion of the submitted trip based on non-compliance with published travel procedures.

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