Adding & Dropping Courses (online | pdf)
Application for Graduation
Change of Address (online | pdf)
Change of Name
Change of Major
Course Withdrawal Form (online | pdf)
Cross Registration Approval Form (online | pdf)
Leave of Absence (online | pdf)
Non-Matriculated Undergraduate Student Registration Form
Repeat Policy (online | pdf) Replacement Diploma Request
Study Abroad Course Approval/Int'l Student Exchange Program
Transcript Request Form and Transcript Policy (online | pdf)
Undergraduate Permission to take a Course at another Institution
University Withdrawal Form (online | pdf)
To add courses, you must make your request before the fourth class session for courses which meet three times a week or before the third class session for courses which meet twice a week. Any requests later than the first week of classes will require the approval of the department chairperson. Added courses which result in overloads also need the approval of the dean.
Note: The dean of the school reserves the right to make changes in personnel and to cancel, if necessary, any course offered (including Student Developed Study). The dean also reserves the right to limit class size and to refuse registration when limits have been reached.
If you drop a course, it will no longer appear on your record. You may drop a course during the first week it is offered. If dropping a course will cause a full-time student to fall below full-time status, the student must withdraw from that course. The course will then appear on your academic record with a grade of “W.” (See Withdrawal from a Course)
Fill-out online the Course Schedule Add/Drop form
Download a copy of the Course Schedule Add/Drop form
Degrees are awarded at the end of each semester and summer session. Applications for a degree must be filed in the Registrar’s Office. You may download a copy here or submit the online application here.
GRADUATION APPLICATION DEADLINES
Graduation Date Application Deadline
May October 1
August February 1
December April 1
Once the application is submitted, you will receive an evaluation from the Registrar’s Office listing the requirements you still need to fulfill. Evaluations are done in the order in which they are received. Students that apply by the deadlines listed above will receive their evaluations back before the next registration period begins.
Students must notify the Office of the Registrar by completing the online form for change of address or the online form for change of name. Alternativelly a paper copy of the change of address and name form can be submitted to the Office of the Registrar.
A student who desires to change his/her major from one department to another department must complete the appropriate form which is available in the office of the chairman of the new department.
Students must use the following form to subsitute a course.
Any WCSU student who wishes to fulfill the requirements for more than one academic major may do so. Students must satisfy the requirements for both majors, and courses required for one major may not be used to complete requirements for a second major. To complete a double major in the Ancell School of Business within the five (5) business administration departments, students must complete the BBA Core and the courses in both majors with no duplication of courses in the two majors. Both majors will be listed on the student's transcript; however, only one degree will be awarded.
If a student qualifies for more than one degree, e.g., both a Bachelor of Arts and a Bachelor of Science, the student must notify the Registrar's Office as to which degree to receive at commencement.
Students are advised to exercise caution in selecting more than one major because the requirements to meet two majors will limit the ability to take elective courses.
Students are responsible for fulfilling the requirements of both majors as well as any special general education requirements in the majors.
To receive an incomplete grade in a class, the student must request that grade from the instructor in writing on a form available at the Registrar's Office and from department secretaries. Incomplete grades must be made up within six weeks of the start of the semester the student is next in attendance or within one year if the student does not return. If the incomplete is not replaced by a grade by the instructor, it automatically becomes an "F" or the minimum grade approved by the instructor. Incompletes may not be removed by repeating the course. If it is your graduating semester all INC grades must be in the registrar's office by the third week after the semester ends.
The Non-Matriculated Undergraduate Student Registration form should be completed by individuals who have not been accepted by WCSU to pursue a degree but who wish to take courses at WCSU. The form may be completed, printed and emailed (firstname.lastname@example.org), mailed (WCSU-Registrar's Office, 181 White Street, Danbury, CT 06810) or submitted in-person (Registrar's Office, Old Main Building, Room 102; M-F 8:00 am-4:30 pm). The opening day of registration for non-matriculated students may be found on our website at http://www.wcsu.edu/registrar/important-dates.asp. Submitting this form does NOT guarantee you a seat in the course. Once you are registered for the course(s), you will be mailed/given a course scheduled. PLEASE NOTE: If you decide you do not wish to take the course, you must notify the Registrar's Office (email@example.com). Non-attendance does NOT automatically withdraw you from a course. You will be held responsible for payment if you do not officially withdraw from the course(s) by the first day of class.
Students must use the Overlap form when they wish
to register for two courses which overlap in time. When a time conflict exists, you will not be allowed to
register for both courses online. You must obtain
the signature of one instructor and then submit the form to the
Registrar's Office for processing. The
Registrar's Office will register you for the second course once the
form is submitted, if there is room in the course and if all
prerequisites have been met. If permission is
obtained and the form is signed prior to your registration date,
your record can be updated to accept this overlap and you can
register online during your registration period. If you have already registered for classes, the Registrar's Office
will register you for the second course.
Students need to request an override:
a. When a section is closed; and/or
b. When they do not meet the course pre-requisite(s); and/or
c. When registering after the add/drop period.
The form requires the signature of the student, the faculty member, and the department chairperson. If the form is submitted after the add/drop period, the signature of the Dean also is required. In lieu of the form, the academic department may provide an electronic override. Contact the department chairperson directly. A copy of the override form is available here.
Refund policy for full-time and part-time students
For all refund information please see our cashier's webpage at http://www.wcsu.edu/cashiers/refund.asp
Students are permitted to repeat most courses at Western; however, credit is granted only once toward graduation unless specifically noted in the course description (e.g., ENG 376). For up to the first seventeen (17) academic credits of repeated courses, the highest grade attained by the student will be substituted for the lower grade(s) for the purpose of calculating the student's grade point average (GPA). Although the lower grade received in the repeated course will not be calculated in the GPA, it will remain visible on the student's official university transcript. If a student repeats courses beyond the seventeen (17) academic credit limitation, the multiple grades attained for the repeated course(s) shall be used in the calculation of the student's GPA. This policy applies to undergraduate courses completed at WCSU only, and may be applied only to courses taken after Fall 2008.
Repeating any course taken in a previous semester may affect certain federal and state benefits, various financial aid programs, loans, scholarships and social security benefits, in addition to athletic eligibility and veteran's benefits. Satisfactory Academic Progress (SAP) requirements must be met for continued financial aid eligibility. See the Office of Financial Aid and Student Employment section of the catalog for the Satisfactory Academic Progress Policy.
Any course designated as X98 (Faculty-Developed Study) or X99 (Student Independent Study) is excluded from this policy. Special Topics classes are also excluded. Students are encouraged to consult with their academic adviser before repeating a course. Education majors and post-baccalaureate certification students should refer to the Education Department for information regarding the repeating of courses as this policy may affect eligibility for certification.
The Repeat Policy Request Form must be in to the
Registrar's Office by the end of the sixth week of
Courses taken in a different region or country may be transferred
to WCSU. In order to transfer the credits you must:
1. Receive approval from WCSU for each course
2. Pass each course with a grade of C- or better (major courses may require different grades for application
of the course towards the major sequence)
3. Request an official transcript be sent to the WCSU Registrar's Office showing final grades
Students who wish to study abroad must review their degree plan with the Academic Department Chairperson for their major at WCSU to determine how courses taken at an institution in a different region or country will transfer into WCSU and ultimately apply toward their degree.
Courses will be applied to one of three categories:
1. General Education requirement
2. Major Course requirement
3. Free Elective (either to fill needed credits in this category or as additional credits if no appropriate equivalency can be identified)
Courses should be reviewed and approved before you travel abroad. You must use the Study Abroad Course Approval Form to request approval. you may choose to list more courses than you actually plan to take for pre-approval purposes, especially if you are attending a program where you enroll in courses upon arrival.
In order to have courses approved, you must supply the course title, description (such as found in a course catalog), total number of credit or contact hours, and/or a syllabus.
For General Education and Free Elective courses, submit the form to the Department Chairperson of the selected subject area. The WCSU Department Chairperson for the Major must approve courses fulfilling a Major requirement, and you must submit the form to the department for approval.
If you arrive abroad and decide to make changes to your course enrollment, changes that involve a course or courses not previously approved, you must notify the original approver via email. Course information and approvals may be exchanged via email to ensure you receive credit for the new course.
All approvals, including the completed Study Abroad Course Approval Form, must be forwarded to the WCSU Registrar's Office in order to process your transcript appropriately upon your return. You may submit approvals via email to RequestRegistrar@wcsu.edu
Courses will display on your WCSU transcript as the WCSU transfer equivalency course. Transfer credits to not include a grade earned, but are coded with a "T" and do not count in your cumulative GPA at WCSU.
Taking an Overload
Students will be limited to five major (3 or 4 credit) courses unless they have written approval from their dean. A senior may register for a sixth major course during registration.Full-time students taking more than 18 credits will be charged for each additional credit. This is a non-refundable payment. A copy of the overload form is available here
A university transcript is a complete, unabridged academic record, without deletions or omissions, which provides information about a student from one institution or agency to another. The university prepares and issues two categories of transcripts:
An OFFICIAL transcript presents a listing of courses for which the student enrolled and the grade for each course with the original signature of an authorized official, and bears the legal seal of the university. An official transcript is sent directly from the university to another institution or agency and is not given directly to you.
An OFFICIAL transcript may also be issued to the student. All current and former students may request a transcript for their personal use. This transcript is stamped “ISSUED TO STUDENT.”
Note: Transcripts will not be issued if you have any outstanding fees (e.g.. parking tickets, library late fees) or if you have a cashier's hold on your account.
Click here to submit the online version of the Transcript Request Form.
Click here to download a current Transcript Request Form.