2015-2016 Academic Affairs Administrative Calendar (Academic Planning Calendar)
Office of the Provost

2015
June
July
August
September

October
November
December
2016
January
February
March
April
May
June
July
August
September

PLEASE NOTE:

  • Dates and deadlines listed on the Academic Affairs Administrative Calendar (Academic Planning Calendar) are subject to change without prior notice.  Check the calendar frequently for updates.
  • For Evaluation Process Due Dates please refer to the applicable Collective Bargaining                                        Agreement.

Click on the links below for information pertaining to:

View the Current Academic Calendar

JUNE 2015

1 Deans send Goals and Evaluation Reports to the Provost/VPAA
1 Academic Deans Annual Reports Due to the Provost
19 Summer Session I Ends
22 Summer Session II Begins
30 Provost's Annual Report Due to the President

JULY 2015

3 Independence Day (Observed)
24 Summer Session II Ends
27 Summer Session III Begins

AUGUST 2015

21 Summer Session III Ends
24 Academic Year Begins
26 School of Visual and Performing Arts Opening Meeting 9:00 a.m. - 11:00 a.m. VPAC
26 School of Professional Studies Opening Meeting 10:30 a.m. - 12:30 p.m. WA
27 President’s Fall Opening Meeting – 3:00 p.m. Ives Concert Hall
27 Ancell School of Business Opening Meeting 9:00 - 11:00 p.m. WS 218
28 Welcome Week/Orientation
28 Opening Gates Ceremony – 1:30 p.m., Midtown
28 School of Arts and Sciences Opening Meeting 10:00 - 12:00 a.m. WA
28 First year/Transfer student move in beginning 9am
30 Residence Halls open for returning students
31 First Day of Classes

SEPTEMBER 2015

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
4 Faculty Development Funds Application Deadline for Activity from Oct. 1, 2015 – Dec. 31, 2015
4 Add/Drop period ends for Full Semester Day classes
4 Independent Study forms and Faculty
4 Development forms due to Registrar’s Office
6 Last day for part-time students to withdraw with 100% refund
7 Labor Day - No Classes
10 Add/Drop period ends for full semester evening courses
11 Department Chairs Request for New Faculty Positions as Per the Academic Plan Due in Deans Offices
13-15 Rosh Hashanah
14 UPBC – 2:30 p.m., SC 226
15 The DEC Shall Inform Any Full-Time Members of their Department Who Meet the Standards Specified for Promotion. (For Further Information, Please Refer to the Applicable Collective Bargaining Agreement.)
16 Senate – 3:30 p.m., SC 201
16 Pass/Fail option and Audit Form Deadline
17 CUCAS – 9:30 a.m., SC 202
22-23 Yom Kippur
25 Audit Pass/Fail Deadline
28 Deadline to submit Sabbatical Leave Requests
29 Deans Submit Requests for New Faculty to the Provost as Per the Academic Plan

OCTOBER 2015

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
5 UPBC – 2:30 p.m., SC 226
9 Repeat Policy deadline
9 Undergraduate Spring/Summer 2015 INC submission
9 Management Approval of New Hires
12 Columbus Day – Non-essential University offices closed. Classes in Session
15 CUCAS – 9:30 a.m., SC 202
17 Homecoming Day
21 Senate – 3:30 p.m. WS 218
22 Department Chairpersons Meeting – 3:30 p.m., WA Lyceum 102 (North)
23 Midterm grades due. May report Stopped Attending (SA)
26 Second eight week classes begin

NOVEMBER 2015

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1 Open House 10:00 a.m. – 1:00 p.m., O’Neill Center
2 Fall 2016 and Winter session 2017 Class Schedules due in the Registrar’s Office
2 UPBC – 2:30 p.m., SC 226
4-20 Registration for Spring 2016
6 Deadline for 2016-2017 Applications for Reassigned Time for Research
11 Veterans Day – University offices opened. Classes in session
16 Non-matriculated student registration begins
18 Senate – 3:30 p.m., SC 201
19 CUCAS – 9:30 a.m., SC 202
25-29 Thanksgiving Recess – No Classes
26-27 Thanksgiving Recess – University offices closed
30 Faculty Development Funds Application Deadline for Activity from Jan.1, 2016 to Feb. 29, 2016

DECEMBER 2015

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1-10 Suggested Period for Course Evaluations
4 Graduate Incomplete submission deadline for Spring/Summer 2015
6-14 Hanukkah
7 UPBC – 2:30 p.m., SC 226
9 Senate –  3:30 p.m. WS 218
11 Makeup/Reading Days
11 Withdrawal deadline without academic penalty
12 - 18 Final Exams
17 CUCAS – 9:30 a.m., SC 202
20 Semester Ends
21 Intersession Begins
23 Fall final grades due
25 Christmas Holiday – University offices are closed. No Classes

JANUARY 2016

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1 New Year’s Holiday – University offices closed. No Classes
14 Cross registration and Senior Citizen registration begins
15 Intersession Ends
15 Semester Begins
18 Martin Luther King Holiday— University offices closed. No Classes
18 Last day for full-time students to Withdraw from WCSU with no financial penalty
19 First Day of Classes
19 Spring Opening Meeting – 3:30 p.m., Location TBD
20 Senate – 3:30 p.m. SC 201
20 Intersession Final grades due
21 Snow Date--WCSU Spring Opening Meeting – 3:30 p.m., Location TBD
25 Last day to Add/Drop day courses.
25 Student Independent Study forms and Faculty Development forms are due to the Registrar’s office
25 Last day to submit Pass/Fail Option forms and audit forms to the Registrar’s Office
25 Last day for full-time students to withdraw from WCSU and receive a 90% refund
25 Last day for part-time students to withdraw from WCSU and receive 100% refund
29 Last day to Add/Drop Courses that meet once per week

FEBRUARY 2016

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1 Deadline for CSU/AAUP Research Grant Applications for AY 2016-2017
1 UPBC – 2:30 p.m., SC 226
5 Faculty Development Funds Application Deadline for Activity from March 1, 2016 - May 31, 2016
12 - 15 Presidents’ Holiday – University offices closed. No Classes
17 Senate – 3:30 p.m., WS 218
19 CUCAS – 9:30 a.m., SC 202
19 • Deans--Office of University Events must be informed of all awards, which will be presented this year (even if recipient is not yet selected.)
  • Departments must make any changes in the text of the award descriptions through their Dean
  • Any new awards under consideration must be finalized through the dean’s office.
26 Undergraduate Fall/Intersession Incomplete  grades due

MARCH 2016

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1 Deadline for Faculty to Send Requests to Deans for Summer Curriculum Related Activities
4 Deadline for Deans to Submit Requests to Provost's Office for Summer Curriculum-Related Activities
7 UPBC – 2:30 p.m., SC 226
10 Department Chairpersons Meeting – 3:30 p.m., WA Lyceum 102 (North)
11 Midterm grades due. May report Stopped Attending (SA)
14 Deans--All names of award presenters (including presenters from outside organizations) must be forwarded to the Office of University Events if they are to appear properly in the program booklet
15 Supplementary Laboratory (Workload) Credit Request Due to Department Chairperson
16 Senate – 3:30 p.m., SC 201
17 CUCAS – 9:30 a.m.,  SC 202
21 - 27 Spring Break – No Classes
21 Deans--All information pertaining to Award Certificates to be presented—including title of certificate, date of issue, name of recipient(s) as they wish it to appear and signatories--must be forwarded by email only to requestprintshop@wcsu.edu, please cc: bechardh@wcsu.edu prior to this date.  Deans who may want to have digital signatures added to the certificates should scan and send a copy of their signature to University Publications & Design to davisj@wcsu.edu to be kept on file. While hand-signing is always preferred, IN NO INSTANCES SHOULD SIGNATURE STAMPS EVER BE CONSIDERED AN ACCEPTABLE SUBSTITUTE. 
24 Deans--All award information must be received by University Events or will not be included in the program.
25 - 26 Day of Reflection – University offices closed. No Classes
24 Chair Recommendation of Supplementary Laboratory (Workload) Credit Applications Submitted to Dean
29 Dean Recommendation of Supplementary Laboratory (Workload) Credit Applications Submitted to the Provost
29 Provost Approval of Supplementary Laboratory (Workload) Credit Applications for the Following Year

APRIL 2016

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1 – 21 Tentative Undergraduate registration begins – See Registrar’s office webpage for detailed information
4 UPBC – 2:30 p.m., SC 226
9 Accepted Student Day
15 Deadline for Academic Depts. to Purchase Equipment & Supplies
18 Dean’s Office pick up of certificates from the Office of Publications & Design (OM 202)
20 Senate – 3:30 p.m., WS 218
21 CUCAS – 9:30 a.m., SC 202
22 Faculty Development Funds Application Deadline for Activity from June 1, 2016 - to Sept. 30, 2016
22 Non-matriculated undergraduate students registration
25 – May 4 Suggested Period for Course Evaluations
25 Ancell School Honors Convocation Ceremony – 7:00 p.m., Westside Campus Center Ballroom
26 Professional Studies Honors Convocation Ceremony – 6:00 p.m. Ives Concert Hall
26 Visual & Performing Arts Honors Convocation Ceremony – 7:00 p.m., Hagman Concert Hall, VPAC
26 Arts & Sciences Honors Convocation Ceremony – 8:00 p.m., Ives Concert Hall

MAY 2016

  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
2 Spring 2017, Spring Break 2017 and Summer 2017 Class Schedules due in the Registrar’s Office
2 UPBC – 2:30 p.m., SC 226
4 GR Incomplete deadline for Fall/Intersession courses
5 - 6 Make-up/Reading Day
7 - 13 Final Exams
11 Senate – 3:30 p.m., SC 201
13 Deadline for Administrative Departments to Purchase Equipment & Supplies
13 Graduate Commencement –  (TIME & VENUE TBD)
13 Academic Departments Annual Reports Due in their Respective Dean’s Office
15 Undergraduate Commencement (TIME & VENUE TBD)
18 Spring Final grades due
19 CUCAS – 9:30 a.m., SC 202
23 Summer Session I Begins
30 Memorial Day - University offices are closed. No classes
31 Semester Ends

JUNE 2016

1 Academic Deans Goals, Evaluation and Annual Reports Due to the Provost
24 Summer Session I Ends
27 Summer Session II Begins
29 Summer Session I Final grades due
30 Provost's Annual Report Due to the President

JULY 2016

4 Independence Day - University offices are closed. No classes
22 Summer Session II Ends
25 Summer Session III Begins
27 Summer Session II Final grades due

AUGUST 2016

19 Summer Session III Ends
22 Academic Year Begins
24 Summer Session III Final grades due
29 First Day of Classes

SEPTEMBER 2016

5 Labor Day – University offices closed. No Classes

 

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