Human Resources - Employee Recognition Program Policies/Procedures
The purpose of this document is to establish the policies and procedures for administering the Employee Recognition Program. The Employee Recognition Program has been established to recognize extraordinary performance of employees of Western Connecticut State University. Below are the specific procedures involved:
There will be two (2) Semester Employee Recognition Awards presented each academic year. One award will be presented during the Fall Semester (approximately October) and the other award will be presented during the Spring Semester (approximately April).
Each year in September and January all employees of the University will be sent an electronic communication (via e-mail) requesting nominations for the Semester Employee Recognition Award. Individuals will be directed to the Human Resources Department website where they will be able to complete an electronic nomination form. Employee of the Semester Nomination Form. Paper nomination forms will still be available upon request by contacting the Human Resources Department. Nominations will be accepted for any Staff (including University Assistants), Teaching Faculty (including Adjuncts), Administrators, Work Unit, or Team.
All nominations will be kept active for the entire academic year. If a nominee does not win the award during the Fall Semester they will still be considered for the Spring Semester award. Once the Spring Semester Employee Recognition Award has been presented in May, all remaining nominations will be null and void.
There will be a Semester Employee Recognition Committee established every two (2) years. This committee will consist of a representative from each bargaining unit (Management/Confidential, SUOAF, AAUP, Clerical, Connecticut Police & Fire Union, Administrative & Residual, and Maintenance). This committee will be chaired by the Director of Employee Relations who will be a non-voting member.
The Semester Employee Recognition Committee will receive all nominations each semester to review and to vote upon. There will be a 10 point rating scale used to determine the winner. Each committee member will award 10 points to the nominee they would like to see win the award all the way down to 1 point for their least likely nominee to win the award. After the committee members complete their ratings they will submit them to the chair of the Semester Employee Recognition Committee who will then tally them. The nominee who receives the most points will be recommended to the University President to receive the Semester Employee Recognition Award for that semester. The University President will then make the final decision.
No member of the Semester Employee Recognition Committee will be permitted to win the Semester Employee Recognition Award due to a conflict of interest. Also, since the rating scales are returned to the Human Resources Department, no member of the Human Resources Department will be allowed to win one of the awards due to a conflict of interest.
A winner of the award is not eligible to win the award again until a seven (7) year period has passed.
Once the votes have been tabulated the winner will be notified and asked if they would like to accept the honor. If they accept, The University President will award them a plaque recognizing their achievement at a public presentation which will be followed by a reception.